Recruitment Pipeline Dashboard

• AI-powered shift planning– Create, fill, and broadcast shifts automatically with intelligent worker matching.Take the guesswork out of rostering with Effica’s intelligent shift planner. Using advanced AI, the system automatically matches participants and support workers based on preferences, past history, and availability. It even checks service agreements, compliance rules, and Fair Work requirements before finalizing a plan. In case of last-minute cancellations, AI instantly suggests the best replacement, ensuring services are delivered without interruption.
• Flexible Calendar Management – Multiple views, filters, and easy shift edits (move, extend, cancel, copy). Effica’s interactive calendar gives you full control over your workforce planning. Managers can create, move, extend, cancel, or duplicate shifts with ease, all while viewing rosters from either a participant or support worker perspective. Draft rosters can be saved and updated before publishing, while multiple filters and colour-coded statuses provide complete clarity across open, published, completed, or cancelled shifts.
• Property-Based Rostering – Manage shared accommodations and SIL rosters seamlessly.Shared accommodations and SIL rosters can be complex, but Effica makes them simple. Create property-level rosters that group participants and workers by site, making it easy to plan and manage services for entire houses. Property rosters can be copied, edited, or customised, saving valuable time while ensuring compliance and consistency across your operations.
• Real-Time Updates – Unpublish, reschedule, or draft shifts instantly to stay compliant.Rostering doesn’t stand still, and neither does Effica. Managers can instantly unpublish, reschedule, or edit shifts to reflect changes on the ground. The system highlights unfilled or at-risk shifts, monitors participant funding utilisation, and flags potential compliance breaches. Built-in escalation workflows make sure urgent gaps are addressed quickly — from notifying available workers to escalating issues to service managers when needed.
• Notifications & Alerts – Managers stay on top of changes and pending actions.Stay one step ahead with Effica’s proactive notifications. From unassigned shifts and late cancellations to fatigue risks and KPI breaches, the system keeps managers informed at every stage. Smart alerts help ensure compliance, minimise service disruption, and give you the confidence that nothing slips through the cracks.